I shared with you my trip to Paris for the PMI’s Ile de France Chapter. Christophe Campana was the other speaker at that event, founder of the consulting company Campana & Schott.
He explained to me how his company was changing the way it advertised its job openings to attract more women applicants. Only 10% of the company’s consultants currently are women. Our event attracted about 10% women. Around 10% of French Grandes Ecoles graduates are women. Christophe is facing a difficult task but he is one the few male managers who has realized that having women in the company is good for everyone. I wish him well. (C&S sounds like a great place to work if you’re interested in applying.
SharePoint 2010 Projects: A Case Study
Christophe’s presentation was focused on how companies can use Microsoft SharePoint for project management and delivery. He showed how Campana & Schott use SharePoint for managing their entire business.
C&S employs around 180 people in 9 subsidiaries companies, spread across multiple countries.
They manage 150-200 projects each year. Small projects can take as little as 15 days, while larger projects can take more than 500 days. The team spent most of its time on email. The company was struggling with high phone bills and expensive travel expenses. The success of the company is dependent on the knowledge and expertise of its employees. They are constantly in need of each other’s expertise.
Christophe explained the criteria to use as a tool to address these problems:
It must be accessible off-line and be able to synchronize when the user goes online again
It must be easily accessible
It must be globally applicable
It must be implemented without any training or ongoing admin overhead
It should be used to standardize information, project delivery, but also with flexibility to allow project managers to organize the team in the way they see fit due to the many project contexts.
They decided that SharePoint would meet all their needs and created CeaSar, a corporate intranet. (See what they did there? ).
How it works
SharePoint is a familiar tool that allows you to create workspaces and provide tailored information views depending on the person browsing. CeaSar has a customized home page that displays the user’s clients and projects. The user can then navigate to a project website.
A project site contains photos of team members, announcements, and other documentation. Your profile contains a dynamic organization chart linked with Active Directory. You can also’subscribe to’ pages of colleagues. Christophe stated that unlike Facebook, they can’t say no.
Christophe explained that team members routinely copied the SharePoint site into email messages. This allows the software to store emails automatically in the project area.
To create issue and risk logs, the team also used SharePoint’s list function. Christophe stated that this prevents team members from wondering if they have the most recent copy of a document. They always know they are looking at the most current information with SharePoint lists.
You want more information about SharePoint? Check out my review of SharePoint for Project Management.
SharePoint allows you to rate documents. If you feel that it is relevant to your project, you can give it 5 star stars. This makes it easier to find the document again, as you can display “my top documents”. However, the search is so powerful that I don’t think rating information adds much value.
You can publish documents directly from Word to SharePoint. The idea of a powerful search engine means that you don’t have to attribute it to any particular area. Dynamic search will locate it again when you need. It will take a mindset shift to get people to do this, I believe.