Proven project management practices can make organizations more profitable, efficient, and successful. Project portfolio management (PPM), which was developed in the early 2000s, has allowed companies to evaluate potential projects, account for their success, risk, and align with company strategy. PPM software such as monday.com allows companies to select the right projects in the context of their short and long-term goals and help them address their business needs with greater focus.
Table of Contents
What is monday.com?
How to Use Monday.com for Project Portfolio Management
Analyze and Evaluate
Prioritize and Align
Review and manage

Monday.com PPM templates
What is monday.com?
monday.com, an online platform for project management, task management and sales, as well as project portfolio management, is flexible. Its customizable, highly visual solution is available for all types of users and businesses. Its features allow users to streamline work processes, centralize data, and improve communication between employees.
monday.com is a great tool for portfolio project management. It consolidates all relevant information from individual projects into one work platform. All users have access to real-time information, particularly decision-makers. It offers different views, including a high level view that allows you to see the whole picture at once. It also offers dynamic detailed views, automations and conversation tools.
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How to Use monday.com to Manage Your Project Portfolio?
monday.com offers users more transparency, connected information and flexibility to adapt the software to their company’s business model. Here are some methods users can use to manage the selection, prioritization and management of PPM using a custom monday.com portfolio management solution.
Make an inventory
Project Portfolio Management (PMI) is the ongoing process of selecting and managing the right projects to deliver the greatest business value. An inventory of all projects in the portfolio is the first step of successful PPM.
Monday.com makes it simple to capture the relevant project and organizational information from individual projects using its in-depth boards or dashboards. To aid in the analysis phase, users can add custom columns that include both financial and non-financial information. Monday.com’s collaboration tools allow users to view, share and comment on portfolio and project information.

Analyze and Evaluate
The analysis phase will use data from inventory to evaluate the portfolio’s strengths as well as weaknesses. Leaders can assess the current status of projects and determine if they are still relevant or if multiple projects are working on the same problem.
The monday.com workload view, as well as templates for resource management, can help identify the resources required for each project and determine if they are sufficient. A Gantt chart allows users to check the dependencies between tasks, projects, and the risks involved. This information can be used to help company leaders prepare for the next phase.
Prioritize and Align
This phase allows decision-makers to evaluate the information they have and rank the projects they feel are important to continue. This is the time to stop projects that are not beneficial or to delay projects the company cannot afford simultaneously.
monday.com can provide priority columns for ranking or scoring to show which projects offer the greatest benefits and the lowest risk. Custom dashboards can display real-time data.